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Prevent spammers from using subject encoding to by-pass your filters

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Symptoms

Spam by-passing text filters that should hit on subjects.

Diagnosis

Spammers are encoding the subject and SMG does not decode the subject prior to running text filters.

Solution

The actual solution would be for SMG to decode subjects.  But here is a  workaround for the problem.

Create a separate text filter (I called mine "Encoded Subjects" so I could easily see it in the QMS and Message Tracker).  Select "Look in message header" and add the criteria

Subject: =?UTF-8?B?

This will block encoded subjects that use the UTF-8 character set.  What we found was that the people we do business with are not going to encode subjects.  It is typically spammers trying to get past filters or social media sites trying to get cute with subject line emojis.

The day after setting up the filter, I checked the QMS (it is easy to filter on the rule) and reviewed the blocked emails.  All were spam except for one business related social media site.  It was easy enough to make an email address exception to attach to my rule to allow that one social media site through.

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