Adding a POA to dedicate to Indexing

Question

Running 24.3 on SLES 15sp6. I have a secondary domain and server and would like to create a POA on that server and dedicate it to full time indexing. What is the best way to do it? I set up a DVA on the secondary server, is the process similar? Thanks.

Andy Konecny · Answer

The DVA is part of the indexing process, but not the indexing itself. DVA is the piece that looks at / reads the documents to feed the indexer part of the POA, the words of the documents, ignoring the formatting and all that other stuff that is in so many file formats of files that are sent around (drawings, spreadsheets, pictures, etc..) 
 You can see some of the indexing happening in the POA logs, especially in verbose mode, by searching for QuickFinder. The POA's http console, log tab, is great for this. 
 Searching for 'QuickFinder index' will show you the progress of your indexing, with a line per DB on every run. Ex of a doc lib or shared folder from anther PO. 04:11:05 4B9F Updating QuickFinder index: pu080101.db (0) or a user 04:11:07 4B7E Updating QuickFinder index: user FID .db (8) 
 The number in brackets is the one to watch, as that is the number of unindexed messages at the start of the run. If that number is higher than the configured "Number of items to index per user (in thousands):" for the POA, then indexing is falling behind. Either there is a problem blocking indexing for that user, or you need to increase how many are being indexed over the day. Sometimes it is just one 'troublesome' user who gets so much email, such as the IT lead that gets ALL the logs sent to them, that you end up having to adjust for, like I did for one IT Manager. 
 As for Archives, how are you doing it? A good archiving system has indexing baked in. The built-in GroupWise archiving and PST files are so not good for that, such as being a real problem for legal discovery. OpenText Retain (originally GWAVA) is an example of a proper and good archive for many email systems), and very useable for legal discovery. One of my clients does the same of limited time retention in the live system, but with Retain doing the archiving, search is still very much there, both for the users, in addition to if we need a legal hold/discovery done.

DH2 · Answer

Thanks much for all responses. This explanation makes good sense. It ought to be footnoted in future documentation updates, as should the GWcheck reference of DR. I checked the POA logs, and Quickfinder is working well on our POA. 
 I will check out the Retain product for handling archives. All users complain about archive searching.

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